Job description, responsibilities, and duties

GLOBSEC Policy Institute is looking for an Executive Assistant & Project Coordinator to become a part of a global think tank supporting the Director of the institute in running our three programmes and two centres.

Responsibilities:

Executive support

  • Assisting the Director with day-to-day tasks, including agenda planning, administrative support, communication, scheduling, preparation of documentation and talking points.
  • Monitoring the delivery of outcomes of programmes & centres
  • Providing analytical support on the topics related to the Institute activities
  • Supporting day to day management as assigned, including preparing background materials, internal notes
  • Assists project managers with project implementation

Management support

  • Assistance in coordination of projects, initiatives, and relevant activities
  • Assistance in coordination of the work of three programmes and two centres and communication across the Institute
  • Preparation of conference agendas, invitations, list of invitees, stakeholder mapping, media monitoring, preparing summaries and readouts
  • Communication with partners
  • Organisation of events (roundtables, discussions, research visits, conferences), in cooperation with other departments
  • Ensuring smooth coordination and communication of GLOBSEC Policy Institute with other departments

Fundraising support

  • Identification of fundraising opportunities and coordination with the Corporate Partnership Department
  • Assistance in the development of funding proposals and partnerships with key institutional and corporate partners, including the creation of budget proposals in cooperation with the Finance Office

Research activities & Representation

  • Provide analytical support in the areas of Institute’s research and participate in discussions on relevant developments in international relations
  • Active contribution to the content of social media

Requirements: 

  • University education in an area related to the work of the organization (international relations, economics, political science, business, management, communications)
  • Proficiency in spoken and written communication in English and Slovak
  • Independent and responsible with excellent organisational skills
  • Able to manage multiple and complex tasks, and to work under pressure in a deadline-focused environment
  • Self-starter and pro-active
  • Awareness of and interest in international relations and politics
  • Proficiency in Microsoft Office Suite
  • Residency in Bratislava

Employee perks, benefits

  • Working in a young, dynamic and international team
  • Working in one of the most influential non-governmental institutions in Europe
  • Development through formal and informal channels
  • Participation in international conferences

Information about the selection process

If your profile meets all our requirements and you find this position matching your career ambitions, please send us your CV together with a motivation letter to [email protected].

We reserve the right to contact only selected candidates. Thank you for understanding.