GLOBSEC is a global think-tank based in Bratislava committed to enhancing security, prosperity, and sustainability in Europe and throughout the world.

The international environment is becoming less predictable and more complex. Technological innovation is quickly disrupting the old frameworks of economies, societies and political order. GLOBSEC helps to provide a better understanding of global trends and their consequences for society, economy, security. We generate new ideas and drive change for a more stable, prosperous and sustainable world, by:

• Conducting world-class research and political insight into major threats and risks to our society.
• Driving change by engaging esteemed policy-makers and senior leaders from different sectors in our policy initiatives.
• Putting together leaders and stakeholders from multiple sectors at the right time in one place.

In an interconnected world, GLOBSEC stimulates public-private dialogue to shape agendas for the future. With global ambitions in mind and building on its Central European legacy, GLOBSEC seeks to contribute to agendas that are critical for Europe. GLOBSEC acts in the spirit of European values and international cooperation.

Job description, responsibilities and duties

The Office Manager will organize and coordinate office administration and procedures, in order to ensure organizational effectiveness, efficiency, and safety. The Office Manager is responsible for developing, streamlining administrative procedures, inventory control, office staff supervision.

1. Operations

a. Managing reception

b. Responsible for managing office services by ensuring office operations and procedures are organized, correspondences are controlled, filing systems are designed, supply requisitions are reviewed and approved, and that clerical functions are properly assigned and monitored

c. Responsible for developing and implementing office policies by setting up procedures and standards to guide the operation of the office

d. PoC for suppliers like cleaning company, landlord, internet, TV, Telecom

e. Manages and administrates the ordering system and manage contract and price negotiations with office vendors, service providers, and office lease

f. Responsible for ensuring office financial objectives are met by preparing an annual budget for the office, planning the expenditures, analyzing variances, and carrying out necessary corrections that may arise

g. Manages the physical archiving system in cooperation with other departments

h. Is co-responsible for the storage of low-value tangible assets

2. IT

a. PoC for external IT provider

b. Is responsible for the HW equipment of the organization, communicates with the supplier of IT services, hands over the HW upon the arrival and departure of employees

c. Provides technical support for zoom calls, manages zoom accounts, oversees setting up conf calls in the meeting rooms

d. Providing technical support for internal databases – Salesforce, Aventri, SharePoint, shared calendar (setting up new accounts, resetting passwords, etc.)

e. Maintain the registry of subscriptions and accounts (external software, online media etc.)

3. Security

a. In coordination with suppliers, being responsible for managing and monitoring the physical security systems of the office and the online security of the systems used in the organization; PoC for the online security provider;

4. Small-scale events management

a. In cooperation with the reception and other departments assists in preparing small-scale online and physical events;

5. Business travel management

a. Manages the process and organization of business travel (overseeing the process of purchasing flight tickets, accommodation and other logistical aspects)

Information about the selection process

If your profile meets all our requirements and you find this position matches your career ambitions, please send us your CV to [email protected].

We reserve the right to contact only selected candidates. Thank you for understanding.